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Making it All Work, by David Allen
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The companion to the blockbuster bestseller, Getting Things Done.
Since its publication in 2001, Getting Things Done has become, as Time magazine put it, "the defining self-help business book" of the decade. Having inspired millions of readers around the world, it clearly spoke to an urgent need in an increasingly time-pressured society. Now, in the highly anticipated sequel Making It All Work, Allen unlocks the full power of his methods across the entire span of life and work. While Getting Things Done functioned as an essential tool kit, Making It All Work is an invaluable road map, providing both bearings to help you determine where you are in life and directions on how to get to where you want to go.
- Sales Rank: #15132500 in Books
- Published on: 2008-12-30
- Original language: English
- Number of items: 1
- Dimensions: 8.50" h x 1.02" w x 5.59" l, .44 pounds
- Binding: Paperback
From Publishers Weekly
A rehashing of old—if successful—ground from his 2001 book Getting Things Done, Allen revisits his simple yet comprehensive system of organizing every aspect of one's life for career, professional and personal development—even addressing how to plan a vacation, choose a babysitter or arrange eldercare for a parent. The author's inarguable premise is that a complete and current inventory of commitments organized and reviewed in a systematic way can sharpen focus and allow for wiser decision making. Allen cautions that the book does not provide answers to tricky life choices; its methods will aid in developing the self-assurance to trust one's own solutions. Readers are guided through the process of obtaining control and perspective, organizing tasks and goals to reach the Getting Things Done (GTD) holy grail of an empty in-basket and e-mail inbox. Although the book purports to expand on the principles of GTD, there's very little new material in this latest offering, which serves more as a sales tool for the first one than for a project all on its own. Those seeking organizational nirvana would do best to invest in the original and give this one a pass. (Dec.)
Copyright � Reed Business Information, a division of Reed Elsevier Inc. All rights reserved.
Review
RQNA
About the Author
David Allen is president of The David Allen Company and has more than twenty years experience as a consultant and executive coach for such organizations as Microsoft, the Ford Foundation, L.L.Bean, and the World Bank. His work has been featured in Fast Company, Fortune, Atlantic Monthly, O, and many other publications.
Most helpful customer reviews
32 of 32 people found the following review helpful.
Great book if you are looking for a deeper understanding of GTD
By JLA
I started using GTD about two years ago after carrying around a Franklin Covey planner for several years. I struggled to stick with the Franklin Covey system in a fast-paced job where priorities shifted frequently.
GTD, in contrast, is a much more practical system that encompasses every aspect of personal work flow. Unlike my experience with Franklin Covey, it has stuck. It works beautifully.
Over time, I've come to appreciate that successful implementation of GTD is really more about habits of the mind than clever systems for managing lists and files. The concepts in GTD may seem like common sense, but applying that common sense systematically and comprehensively can be a long journey.
"Making it All Work" dives deeper into the subtleties of those mental habits. It has sharpened my GTD implementation, and given me even greater respect for the elegance, simplicity, and power of Allen's system.
The book also goes into much greater detail on the horizons of focus, something that most people don't pay a lot of attention to until they have been working with GTD for a while. I suspect that many GTD "veterans" will find this to be the real value of the book.
GTD is not "hard," as one reviewer wrote. It is actually very simple. Changing mental habits so that one is always asking "is this actionable," "what is the successful outcome," and "what is the next action" takes time and persistence, but it is not very difficult.
If you are new to GTD, put this book on your wish list and order "Getting Things Done" first. Try implementing the system for a few months, paying attention to the elements of the system that seem to come less naturally to you, and THEN order Making it All Work. I don't think that you will regret it.
9 of 9 people found the following review helpful.
If you want mastery, you want this book
By Chris P. Kunicki
As a precursor: I am a long time GTDer who has fallen off the GTD wagon a few times, but I am still a loyal advocate and am proud to say I have been brown belt for some time now (and working towards blackbelt).
This is simply David Allen's best works ever. However, you won't know it right away, hence some of the below stellar reviews from others. Let me explain. I think that there are two mistakes made with the portrayal of this book: (Confusion #1) You can use this book as a starting point for GTD. I don't agree. Anyone new should start with book #1. Book #1 is about the overall value of GTD and its overall implementation. (Confusion #2) If you are new to GTD this book will be a good introduction. Again, I disagree. This book is for those actively engaged in living GTD and those who are beyond the initial learning process (maybe after 2 months of GTD living). While the first book goes into the wisdom of GTD, its mostly about implementation. This is a vital first step to changing the way you manage your life. This second book "Making it all work" is about "living" GTD. It is about taking GTD to a "higher level". I think most of the thoughts expressed in the second book will be lost on the average reader if they don't have some experience with GTD beforehand.
Ok, having stated that info up front: if you are a practicing GTDer, this book is a must read. My advice is to read it slowly. Maybe one chapter a day or every other day. This book is not a sit and read in one sitting. Its a "pour yourself a cup of coffee in the morning and think" about GTD book. It will help you to examine each aspect of GTD in greater detail. It will confirm if you understand or don't understand various concepts. It will help you to compose questions you can use in each step (actions, review, focus, roles, goals etc) to question if you are doing the right thing. In other words, it creates a conversation with yourself that exposes if you grasp or fail to understand various GTD principles. It will for sure expose areas for improvement and I feel that there is ample accompanying advice that lest you move forward.
I personally struggled with grasping and defining the "Areas of focus and responsibility" and this book along with some of the great interviews on GTD Connect (online) really brought it all into focus and made it clear. After completing this book, I realized that some of the GTD criticisms I have heard in the past (like how to prioritize, etc) are all wrong. The problem is that you need to be much further up the horizons for prioritization to kick in.
One surprising chapter is Chapter 19 "Making It All Work - in the Real World". This chapter is short, but a Gem. Its like a 5 minute conversation with David Allen and him walking you through the reality of GTD living and emphasizing the truly key components of any good GTD system.
I will now read this book once a year. I don't see much need to read book #1 again from year to year, as #1 is the introductory level and book #2 moves you to mastery.
So, don't let the first few chapters turn you off to the book, keep through to the end and you will be happy you did.
As a side note, I read this via the kindle device, the kindle app on my iPhone and the Kindle app for the mac. It was a very good reading experience. The exception being that there are some useful appendixes that contain useful checklists. They don't format well on the kindle.
3 of 3 people found the following review helpful.
A nice follow-up
By Lisa Shea
In 2008 I purchased David Allen's book "Getting Things Done" - a book that combines time management, organization, and prioritization in one well structured package. I loved it and implemented some but not all of his suggestions. In 2011 a friend of mine suggested that I read David's third book, "Making It All Work", which expanded on the same themes and provided further information.
It's important to be clear up front that this book is based on that first book, refers to it fairly often, and is covering much of the same material. He does attempt to structure the book so that newcomers can "catch up" along the way, but I'd suggest people read the first book first. As it turns out, since three years had passed between me reading that first book and this one, I appreciated the catch-up material. That being said, he spends the first 26 pages just yammering about why his system is so brilliant and beloved, and it's only after 26 pages that you even are told what his system is all about. That was frustrating. He should have begun with an overview and summary so the reader could relate to the things he was saying.
That being said, again the core of what he's explaining is extremely valuable. Anyone can learn these skills, and they make common sense. Your brain is great at being creative - so let other systems manage to-do lists and tracking things to remember so your brain isn't bogged down with those tasks. You don't try to memorize if your car needs gas or what its mileage is - you use gauges for that so your brain can be free to do the more important tasks of driving. So use calendars and lists to manage your life for you.
Free up your brain's time. Redundant thinking on the same to-do topics is a waste of time. Studies also show that the brain works best when it concentrates and focuses on one task. So help your brain do that.
The book uses the same type of important / urgent grid as other systems, here calling the grid perspective and control. The key is to try to work on things that are important and that you have control over. For each task on your list, figure out the next small step you can take so that you can easily scan and perform those tasks.
The focus aspect of this is key. Be mindful of what you're doing at any point in time. Journal your thoughts. Brainstorm and write down ALL ideas without judging them. The more you practice brainstorming and writing, the easier it gets.
Most of us have "stuff" all over the place waiting to be handled. By gathering things into one place, then sorting them, and setting up "homes" for them all, it helps make life much more manageable. You can even make a list for when you're "brain dead" - so that when you're exhausted you can simply choose an item and make some progress.
Be sure to scan the lists weekly to see if some items should be crossed off, and if new ones should be added on! That way you keep your lists under control and a part of your regular schedule.
Was it worth me getting this new book instead of just re-reading the initial one? I like to think that the more varied ways I read about something, the more it sinks in. I'm not sure if just re-reading a previous book would have made as much impact on me as hearing it in a different way. So while I do feel the intro was long winded and could be better written, I enjoyed the book immensely and it's revitalized my interest in mapping out my projects more thoroughly. So it did its job!
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